As we leave Prime Day behind and look ahead to Black Friday, optimizing your returns management process is one of the important steps you can take to reduce peak season chaos.
A smooth returns process is crucial for customer satisfaction and for maintaining operational efficiency. But there are a lot of potential problem spots in reverse logistics. If you’re making any of the following mistakes, fixing them now will make the difference between a smooth and a chaotic post-Black Friday returns surge.
With that in mind, here are eight of the biggest returns management mistakes – and how you can avoid or fix them:
1. Lack of Clear Return Policies
If your return policies are difficult for customers to understand, they’ll end up frustrated and less likely to buy from you again.
According to UPS, 66% of shoppers read through your return policy before making a purchase, and 15% will abandon their cart if the return policy isn’t clear.
You can make your customers more comfortable with their purchase by:
- Providing detailed return policies that cover return time windows, conditions, and procedures.
- Communicating those return policies clearly by displaying them prominently on your website, product pages, and purchase confirmations.
2. No Convenient Return Options
Today’s customers demand frustration-free returns, and want choice in their return method. UPS reports that more than half of consumers expect a return label in the box with their order. 63% said having to pay for return shipping is a problem, and 51% said they wouldn’t complete their purchase if a free return label wouldn’t be provided.
The report also uncovered customer attitudes toward the buy online, return in store model:
- 37% said this model is the best return experience.
- 51% said they wouldn’t complete their purchase if in-store returns weren’t available.
- 82% said they’re more willing to buy online if they can return in store.
The answer here is clear: as much as it’s possible for your business, offer multiple return options to your customers, and remove as much friction as possible from the return process.
3. Inefficient Returns Processing
A slow or disorganized returns processing system creates delays, which creates unhappy customers waiting longer than they expected for refunds or exchanges.
Implementing a clear, easy to follow returns workflow allows your team to process returns faster and more efficiently. The good news is, returns management software can help you create those optimized workflows and even automate much of the process.
4. Exceeding Refund and Exchange Timelines
Leading on from the previous point, inefficient returns processing can lead to missing your promised refund and exchange time frames as defined in your return policy. Customers aren’t likely to overlook this mistake – and become frustrated enough to leave your business entirely.
Preventing that outcome relies on a few of the things we’ve already discussed: clearly outlining your refund and exchange windows in your return policy, establishing those timelines in your returns processing policies, and communicating constantly with customers so they know what stage their return is in.
5. Poor Quality Control for Returns
Accidentally processing defective or unsellable items can increase your returns costs and leaves you open to fraud (more on that shortly). Without clear, step by step workflows to guide your team through the inspection and dispositioning process, these mistakes may increase – especially during peak sales seasons.
Technology is your friend here, too. For example, Octolan’s Returns Desk solution guides your team via a series of questions about a product’s condition and tells them how to handle the return at every step. This, combined with enhanced team training, ensures that defective products get to the right place – and don’t end up back in inventory.
6. Neglect of Return Fraud Prevention
Return fraud affects nearly 14% of all returns, becoming a $101 billion problem in 2023. Fraudsters use several methods to abuse your return policy, including:
- Wardrobing – buying an apparel or accessory item with the intention to wear it once, then return it.
- Defective return – buying a new version of a defective item they already own, and returning the defective one.
- Bricking – removing valuable components or materials from an electronic product, then returning it as defective.
Fraudulent returns can add up to a lot of lost revenue if you’re not watching closely enough for it. There are a few things you can do to reduce your fraud risk:
- Use data analytics to detect suspicious return patterns.
- Define fraud detection procedures in your returns policy and make sure all of your team members understand them.
- Provide step by step guidance for inspecting returns to help your team spot problems.
These returns management mistakes can put a major dent in your business reputation – but by implementing the right tools and policies, you can avoid them or reduce their effect.Octolan’s Returns Desk solution can help you optimize returns, speed up processing, and spot fraud. Learn how to offer your customers a better return process by getting in touch with our team.